Workspace Reservation System - Group Administrator - Floor Plans

Floor Plans are a great way to connect your group to the space you have on campus.  Accurate layouts help everyone find their booked space and a way to recognize spaces on campus. 

Getting to the Central Floor Plan

• After logging into the Workspace Reservation System
  • Go to "Application Setup"
  • Choose "Floor Plans" from the expanded menu
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  • Select "USA" from the "Country" drop down menu
    • 
    • Select your "Location" from the menu of the same name
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    • Select the "Floor" for your floor Plan
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This will bring you to the Central Floor Plan for the Floor.  This is a shared space for all users of the floor. This will be the initial floor plan that individuals will be able to chose their own group.  Please open a service request if you would like to update this specific space.  

Positioning Groups

• Looking to the left of the Central Floor Plan
• Your Group will be in this space if not positioned in the floor plan.
  • The Group will look like this
  •  Select this Group and drag it onto the Floor Plan
    • You can put it anywhere on the Floor Plan
    • This is where users will Click to Access to Book Spaces.

Adding Group Floor Plan

• Now we want to click the "Edit group floor plan" link
  • 
• We should see the same layout from getting to the central floor plan.
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  • Click "Upload new floor plan" to upload the floor plan. Select the floor plan image and click "Open"
    • Make sure your Image Meets the Requirements
    • Any existing floor plan is replaced with the uploaded image.
  • Your floor plan  will now be displayed

Adding Resources to Floor Plan

• With the floor Plan added for your group you should see some Dots with the name of the resources for reservation.
  • We will now want to click on the resource and drag it into position
    • Click the image above to see the action.
  • Dragging each resource to its place will be displayed when the individual goes to book their space
  • There is no Save button or Submit button we just navigate away from the page to commit changes.

You Should Know

• There is no Save button or Submit button we just navigate away from the page to commit changes. 

Floor Plan Requirements 

• Images Requirements:
  • File Type: JPEG / PNG
  • Max Dimensions: 1920x1080
  • Max File Size: 2 mb
  • No Spaces or Special Characters
    • Underscore Acceptable
    • Dash Acceptable