Automatic Claiming for Publications Using Author Identifiers in Faculty Information System (Elements)

Overview

The Pitt Faculty Information System (Elements) reduces the time and effort that faculty and researchers spend managing their publications. The system now features an innovative way for researchers to automate the claiming of both past and future publications.

The automatic claiming feature offers these enhancements and more:

• View your Pending Publications page in Elements; you may see a short set of questions that allow you to claim author identifiers and customize your settings.
• Confirm an author identifier and Elements will automatically claim all associated publications for it–now and in the future.
• Declare an author identifier as not yours and you do not have to manage it again.
• Review and manage author identifiers from a new Automatic Claiming page available at Menu > Settings > Automatic Claiming.

Detail

Claim Publications from Data Sources

To claim your publication records from data sources, including SCOPUS ID and ORCID iD, and place them in the Faculty Information System (Elements):

1. Log in to the Faculty Information System (Elements) and go to Menu > Settings > Automatic claiming.
2. In the Do these Identify you? section, select Yes.
3. Confirm Auto claim publications is selected, then click OK. This adds the data source to your list of External Profiles and claims publications for you by placing them into your “Mine” folder.

Special Note for ORCID:

An ORCID identifier claimed (but not connected to your account) using this process, will harvest publication records containing the ORCID identifier and place them in the Faculty Information System (Elements).

Consider connecting your ORCID account to the Faculty Information System (Elements) so that publication records and identifiers can search for and retrieve records from other data sources. To learn how to connect your ORCID iD, watch the following video:

       Connect an ORCID iD

Claim Publications by Email Address

Your University Computing Account email address is the default address used to claim publications. To claim publications using another email address:

1. Go to Menu > Settings > Automatic claiming.
2. Locate the Add email addresses section, then click Add email addresses.
3. Enter your email address, confirm the selection of Auto claim publications, then click OK. This adds the email address to your profile and claims publications for you by placing them into your Mine folder.

You can repeat these steps to add additional email addresses.

Claim Publications by Author Name

To claim publication records from SCOPUS and ORCID, use the instructions located above in “Claim Publications from Data Sources.”

Use these instructions to claim publications from data sources that have name-based searches. To claim publications by your name(s):

1. Go to Menu > Settings > Name-based Search. Use Name variants to add a new name. Click the ‘Add’ button to add another name.
2. Check the Search by name box for each data source you wish to include.
3. Click Save. Publication results harvested from these results appear in your Mine folder

Note about Results for Publications that Are Not Yours

If you receive results for publications that are not yours, you can adjust how Elements searches. Results show up in your Pending Publications list for you to claim.

1. Go to Menu > Settings > Name-based Search 
2. Uncheck the Search by name box for each data source. Click Save.
3. Publication results harvested from these results appear in your Pending folder, available at Menu > My Work > Publications > Pending. To add them to your account, click Claim.

Related Information

To learn more about managing publications, watch the following video:

        Manage Publications