Reviewing Assessments of Student Performance in Clerkships

Watch a recorded walkthrough of these steps in Panopto.
 

• In the top menu, select Admin > Assessment & Evaluation.

• Select Distributions.

• Open the Student Assessment distribution for your clerkship by clicking the distribution title.

•  The Progress page displays three views: Available Delegations, Completed Delegations, and Upcoming Delegations.

Available Delegations shows delegation tasks that are currently open. You can view completed assessments before closing a delegation task.

Completed Delegations contains delegation tasks that have been marked complete.

Upcoming Delegations lists tasks that have not yet been delivered and their scheduled delivery dates.

• Click the panel at the bottom of each box to switch between views.
 

• In Available Delegations and Completed Delegations, students are listed in the first column, assessors in the second, the date the assessment was delegated in the third column, and the assessment status is in the fourth.

• Completed assessments are labeled Complete with the completion date in parentheses. Tasks that have been delegated but not yet started are marked Not Started. In-progress tasks show In Progress with the start date in parentheses. If no assessor was assigned, No assessors have been delegated for this target will display.

• To view a completed assessment, click Complete in the Assessment Status column next to the student’s name. The completed assessment will open in a new window.

• Scroll down through the page to see the assessor’s feedback.

• To download the assessment as a PDF, click Download PDF.

• If the assessment form is incomplete or needs revisions, click Reopen Task to send it back to the assessor.

• You must select a Reason for Reopening. If you choose Other, enter an explanation in the text box.

• If you reopen a task, check the Send Email to Assessor box to notify them. Otherwise, the preceptor will only see the task notification when they log in to Elentra.

• Select the Assessment & Evaluation badge in the upper right corner.

• Select the My Learners sub-tab.

• Select the current curriclum period and your course from the drop-down menus.

• Click the three-dot icon in the upper right corner of the student's name card and select Assessments.

• Stay on the Tasks Completed on Learner sub-tab.

• Click the arrow icon to the left of the Search Tasks search bar and select Course to filter by your course.

• Click View Task to open the individual assessment. To download one or more assessmets, select the check boxes in the task cards, then click Download PDF(s).

Watch a recorded walkthrough of these steps in Panopto.

• In the top menu, select Admin > Assessment & Evaluation.

• Select Reports.

• Scroll to the Assessments section and select the Learner Assessments report.

• Select your course from the Browse Course drop-down.

• Enter the Date Range for your rotation period. 

• Select the current curriculum period from the Browse Curriculum Periods drop-down.

• Select the group that corresponds with the rotation period from the Browse Groups drop-down.

• In the Browse Learner(s) drop-down, check Select All to view all students in that period. If you would like to pull aggregated reports for a specific student, check that student’s name only.

• Click Download PDF(s) to generate the report.

• In the pop-up, select whether to download reports as one file (default) or separate files for each assessment.

Click Download PDF to download the report.

• In the top menu, select Admin > Assessment & Evaluation.

• Select Reports.

• Scroll to the Assessments section and select Learner Reports (Aggregated).

• Enter the Date Range for your rotation period.

• Select one or more students from the Select Learner(s) drop-down menu. 

• Select the Student Assessment form from the Select Form drop-down menu.

• To see evaluator names alongside comments, check Include Comments, Unique Commenter ID, and Include Commenter Name. 

• Select Download PDF(s) or Download CSV(s) based on your preferred file format.

• In the top menu, select Admin > Assessment & Evaluation.

• Select Reports.

• Scroll to the Assessments section and select Assessment Tool Data Extract.

• Select your course from the Browse Course drop-down.

• Select the current curriculum period.

• For Select Form Type, select Generic.

• Select the Student Assessment form from the Select Form drop-down menu.

• Filter date by Delivery Date.

• Enter the Date Range for your rotation period.

• Select Download CSV(s).