Using the Document Sharing Page in a Community

Overview

Document sharing allows community members to upload, share, and download files. Folders and sub-folders can be created to help organize files. Permissions can be set at the file and folder level to control who can access, upload, and update.

 

Detail

Adding a New Folder 

1. Navigate to your community, and select the Document Sharing page. It may also be titled Documents.

Red box fitted around the course navigation with a red arrow pointing at Document Sharing

2. Click the Add Shared Folder button.

Red arrow pointing at the Add Shared Folder button

3. Under Folder Details enter the following information:

    a. Folder Title

    b. Folder Description

    c. Folder Icon

    d. Parent Folder (Select the drop-down if you want to place the new folder within another existing folder)

Box fitted around folder details

4. Set the Folder Permissions.

Red box fitted around folder permissions

5. Set the folder and file visibility settings.

Red box fitted around Hide Folder and Hide FIle Versions

6. Set the Time Release Options. By default, this is set to release immediately.

Red box fitted around Time Release Options

7. Click the Save button.

Red arrow pointing at the Save button

Uploading a New File to a Folder 

1. Navigate to the folder you created, and then click the gear button.

Red arrow pointing at the gear icon

2. Click Add File.

Red arrow pointing at Add File

3. Click Choose File to upload a file.

Red box fitted around Select Local File

4. Under the File Details, enter the following information:

    a. File Title

    b. File Description

    c. Access Method

    d. Student Access

Red box fitted around file title, file description, access method, and student access

5. Set the Batch File Permissions.Red box fitted around Batch File Permissions

6. Set the Batch Time Release Options. By default, this is set to release immediately.

Red box fitted around Batch Time Release Options

7. Read the Acceptable Use Agreement, and click the check box to comply with the copyright policy.

Red box fitted around Acceptable Use Agreement

8. Click the Upload File(s) button.

Red arrow pointing at Upload File(s) button

Print Article