Reading Your Pitt Email with a Web Browser

Overview

Pitt Email (Outlook) has a full-featured web interface version available as part of Microsoft 365. To access it, log in to Pitt Email (Outlook) via My Pitt (my.pitt.edu).​

Detail

Outlook Web App Quick Tips

Create and Send a Message

1. Click +New Mail above the folder list. A new message form will appear in the reading pane.
2. Enter the email address and type the message. To add an attachment, click Insert (paperclip icon).
   Note: The total message size is limited to 25 MB, including attachments. To share larger attachments, use Pitt's Cloud Storage (Box and OneDrive) service
3. Click Send.

Open or Save an Email Attachment

1. Select the email with the attachment.
2. Tap or click the icon for the attachment to open it or Save it.

Add a Signature to a Message

1. Click the gear icon, then select Options.
2. In the left-hand panel, select settings.
3. Type and format your signature block under the "email signature" section.
4. To automatically apply the signature to each outgoing email message, place a check in the checkbox Automatically include my signature on messages I send.
5. Click Save.

Set an Out-of-Office Reply

1. Click the gear icon, then select Options > Organize email > Automatic Replies.

2. Select the Send automatic replies radio button.

3. You can specify messages for Inside My Organization (University of Pittsburgh) and Outside My Organization.
4. Enter your messages details.
5. Click Save.

Create an Appointment

1. Select Calendar from the top menu bar.

2. Click the +New event or double click a date on the calendar to open a new calendar item form.

3. Enter the event/appointment details.
4. Click Save.

Schedule a Meeting

1. Select Calendar from the top menu bar.

2. Click the +New event or double click the calendar to open a new calendar item form.

3. Enter the meeting details (e.g., name, location, start time, end time, etc.)
4. Type the email addresses or names of the individuals you would like to attend in the Attendees field and press Enter. If the name doesn't automatically display, you may need to click the Search Contacts & Directory link below the person's name to look them up.
5. Select the Scheduling Assistant at the top of the browser window to show the availability of invited attendees. If there is a time conflict, click inside the calendar to select a new time when all attendees are available.
6. Click OK to exit the Scheduling Assistant.
7. Review your meeting details and click Send.

Edit or Cancel Appointments and Meetings

• To edit an event or meeting, double click the appointment on the calendar view and click the pen/pencil icon to Edit. Update any dates, times, etc. and then click Save or Send.

• To cancel a meeting, double click the meeting on your calendar and click Cancel. You will have a chance to type a message to the attendees before the cancellation is sent. Type your message and click Send.

Track Meeting Responses

Meeting organizers can track accepted and declined responses.

1. Double click on the meeting on your calendar.

2. Select the attendees option to view responses.

Share Your Calendar

1. Select Calendar from the top menu bar.

2. Click Share from the top right-hand corner of the calendar view.

3. Within the Share with box, type the name or email address of the person with whom you want to share your calendar.
4. Next, select how much information you want them to see. Full details will show the time, subject, location and other details of the all items in your calendar. Limited details will show the time, subject, and location, but no other information. Availability only will show only the time of items on your calendar.
5. Click Send to share your calendar.

Add a New Contact from the Pitt Directory

1. Select People from the top menu bar.

2. Type the contacts name in the Search bar at the top of the page.

3. Select the contact you want to add from the list of search results.
4. Click Add to Contacts on the right-hand side of the browser window next to the individual's name, then click Add to Contacts again.
5. Click Save.

Edit a Contact

1. Select People from the top menu bar.

2. Select the Contact to be edited.

3. Select the Edit icon (pencil).
4. Make your changes and click Save.

Create a Contact Group

1. Select People from the top menu bar.

2. Select +new and select create group.

3. Add the group name.
4. In the Members field, type the name or email address of the individuals you want to add in the group. Click their name from the list of search results to add them to the group or press the Enter key.
5. When finished, click Save.

Related Information

Outlook Web App 2013 Essential Training

Watch the Outlook Web App course online at LinkedIn Learning for a comprehensive introduction to the new web interface.