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University policy and legal framework governing access to University email accounts, including restrictions on third-party access, post-termination forwarding rules, and automatic reply standards. References University Policies AO 10, AO 35, and AO 48 and applicable federal and state law.

Supervisor technology checklist for staff and faculty separations. Covers litigation hold verification, device return, account and system access disablement, email out-of-office standards and no-forwarding policy, cloud storage transfer, server and enterprise system access, ProVerify opt-out, Qualtrics and Zoom offboarding, and payroll W-2 access. Includes guidance for involuntary terminations requiring immediate account disablement and applicable union and Employee Relations process requirement