Creating an Optimized PDF

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A PDF allows anyone to view a document on a computing device, regardless of how the original document was created. Adobe Acrobat software, which is used to create a PDF, and is available for use in the Student Computing Labs. This document explains how to optimize a PDF to reduce the file size and minimize printing errors related to file size or image content. If you require assistance creating a PDF, please refer to the instructions for creating a PDF in the Email Message Attachment Best Practices page.



How to optimize PDF files in Acrobat Pro X

1.     Open the file in Adobe Acrobat (available in all Student Computing Labs).

2.     Click File > Save As > Optimized PDF.

Adobe Acrobat File Save As Options

3.     Set Make compatible with: to Acrobat 9.0 and later.
Note: Users with Acrobat 8.0 and earlier won't be able to open your file if you send it to them.

4.     Click Images on the left. Change the two Quality settings to High.
Note: In some instances, you may need to choose Maximum quality to better preserve image quality. The tradeoff is usually a much larger file size and a longer print time, however.
Images Settings

5.     Click Discard Objects on the left and place a check mark next to all options.

Discard Objects Settings

6.     Next, click Discard User Data and place a check mark next to all options.

Discard User Data Settings

7.     Click Clean up on the left and place a check mark next to all options.

Clean Up Settings

8.     Click OK.
9.     Choose a location to save your optimized file. Do not save over your original filename so you can still make changes if necessary.


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Article ID: 153
Wed 7/26/23 9:49 AM
Mon 3/25/24 10:17 AM

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