Sponsored accounts are intended to provide access to those individuals who are not eligible for a primary account but have legitimate business with the University that requires an account. RC Administrators are responsible for limiting the number of these accounts and ensuring they are only used for legitimate University purposes. Additionally, it is the RC Administrator's responsibility to:
- Enter the information about the account owner correctly
- Ensure there is a valid reason to create the account and a valid reason to maintain it
- Ensure the account exists only as long as it needs to exist
A sponsored account requires the designation of both an account owner and an account sponsor. The account owner is the person that will be using the account. The account sponsor is an individual within the responsibility center who has a primary account and will take responsibility for the use of the account.
The account owner must exist within the Central Directory Service (CDS). If it is necessary to have an individual created in CDS, please contact the 24/7 IT Help Desk.
A sponsored account is only meant to exist for a limited period of time. An expiration date is set at the time the account is created. The expiration date should be set to the first date that the account is no longer needed. The expiration date should not be set beyond the end of the fiscal year.
Account sponsors should review the accounts they sponsor to determine whether an account needs to be renewed, the account sponsor needs to be changed, or the expiration date needs to be adjusted. Account sponsors can also review their accounts at any time by logging in to My Pitt (my.pitt.edu), clicking Manage My Account in the left-hand column, and clicking Sponsored Accounts.
Responsibility Center (RC) Account Administrators are responsible for reviewing and approving account renewals and other changes requested by the account sponsor. The Bulk Account Update webpage used to review and approve sponsored accounts indicates whether an account sponsor has recommended an account for renewal and what justification the sponsor has provided.