Missing Option to Approve Grade Roster

This article provides information on causes and possible solutions for Faculty and/or class instructors not being able to approve a Grade Roster for a class.

Overview

This article provides information on causes and possible solutions for Faculty and/or class instructors not being able to approve a Grade Roster for a class.

Detail

If a Grade Roster is able to be graded but not to be approved, here are possible causes including resolution steps for each.

1. Possible Cause: If Roster Grades can be entered but the Grade Roster Action cannot be changed to Approved, the school/department did not provide Instructor with correct access to approve the Grade Roster.
   1. Resolution for Cause: Instructor should contact the school/department to have them provide the appropriate access to the Grade Roster.

School/Department Admin Instructions

• Within PeopleSoft, navigate to Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings
• Look up class in question, making sure the correct Term, Subject, Catalog Nbr and Class Section are selected.
• On the Class Instructor tab, within Instructors For Meeting Pattern, locate the instructor ID and Name, then update Access field to Approved.

2. Possible Cause: If Roster Grades can be entered but the Grade Roster Action cannot be changed to Approved, the school/department may have another individual assigned with the correct access to approve the Grade Roster.
   1. Resolution for Cause: Instructor should contact the school/department to see if there is another individual with the appropriate access to Approve the Grade Roster.

School/Department Admin Instructions

• Within PeopleSoft, navigate to Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings
• Look up class in question, making sure the correct Term, Subject, Catalog Nbr and Class Section are selected.
• On the Class Instructor tab, within Instructors For Meeting Pattern, locate the assigned instructor IDs and see if there is one with the Access field set to Approved. That individual may have been designated as the one to Approve the Grade Roster once all Roster Grades are entered.

Related Information

Office of the University Registrar Grade Information