Missing Grade Roster for a Class

Peoplesoft Grades

Overview

This article provides information on causes and possible solutions for Faculty and/or class instructors missing a Grade Roster for a class.

If a Grade Roster is missing for a class, here are possible causes including resolution steps for each.

Possible Cause: The school/department did not add the Instructor to the class, or the incorrect ID was added as the Instructor (an individual with same name, but not the correct ID for the Instructor)
1. Resolution for Cause: Instructor should contact the school/department to make sure they are assigned as the Instructor for the class.

School/Department Admin Instructions

Within PeopleSoft, navigate to Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings
Look up class in question, making sure the correct Term, Subject, Catalog Nbr and Class Section are selected.
On the Class Instructor tab, within Instructors For Meeting Pattern, confirm the instructor ID and Name is listed, and that the Access field is set appropriately.
- Access=Approved (Instructor can access the grade roster, enter grades, and approve)
- Access=Grade (Instructor can access the grade roster, enter grades, but not approve)
- Access=blank (Instructor will not have access to the grade roster)

Possible Cause: The Instructor was added to the class, but access to the Grade Roster was not specified.
1. Resolution for Cause: Instructor should contact the school/department to make sure they are assigned as the Instructor for the class with the appropriate access to the Grade Roster.

School/Department Admin Instructions

Within PeopleSoft, navigate to Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings
Look up class in question, making sure the correct Term, Subject, Catalog Nbr and Class Section are selected.
On the Class Instructor tab, within Instructors For Meeting Pattern, confirm the instructor ID and Name is listed, and that the Access field is set appropriately.
- Access=Approved (Instructor can access the grade roster, enter grades, and approve)
- Access=Grade (Instructor can access the grade roster, enter grades, but not approve)
- Access=blank (Instructor will not have access to the grade roster)

Possible Cause: The incorrect Term is selected.
1. Resolution for Cause: On the Faculty Center, My Schedule page, confirm the correct Term is showing, noting Fall, Spring and Summer, and the Academic Calendar Year. If the Term displayed is not correct, select the Change Term button to switch to the desired Term.