Missing Grade Roster for a Class

Overview

This article provides information on causes and possible solutions for Faculty and/or class instructors missing a Grade Roster for a class.

Detail

If a Grade Roster is missing for a class, here are possible causes including resolution steps for each.

1. Possible Cause: The school/department did not add the Instructor to the class, or the incorrect ID was added as the Instructor (an individual with same name, but not the correct ID for the Instructor)
   1. Resolution for Cause: Instructor should contact the school/department to make sure they are assigned as the Instructor for the class.

School/Department Admin Instructions

• Within PeopleSoft, navigate to Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings
• Look up class in question, making sure the correct Term, Subject, Catalog Nbr and Class Section are selected.
• On the Class Instructor tab, within Instructors For Meeting Pattern, confirm the instructor ID and Name is listed, and that the Access field is set appropriately.
  • Access=Approved (Instructor can access the grade roster, enter grades, and approve)
  • Access=Grade (Instructor can access the grade roster, enter grades, but not approve)
  • Access=blank (Instructor will not have access to the grade roster)

2. Possible Cause: The Instructor was added to the class, but access to the Grade Roster was not specified.
   1. Resolution for Cause: Instructor should contact the school/department to make sure they are assigned as the Instructor for the class with the appropriate access to the Grade Roster.

School/Department Admin Instructions

• Within PeopleSoft, navigate to Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings
• Look up class in question, making sure the correct Term, Subject, Catalog Nbr and Class Section are selected.
• On the Class Instructor tab, within Instructors For Meeting Pattern, confirm the instructor ID and Name is listed, and that the Access field is set appropriately.
  • Access=Approved (Instructor can access the grade roster, enter grades, and approve)
  • Access=Grade (Instructor can access the grade roster, enter grades, but not approve)
  • Access=blank (Instructor will not have access to the grade roster)

3. Possible Cause: The incorrect Term is selected.
   1. Resolution for Cause: On the Faculty Center, My Schedule page, confirm the correct Term is showing, noting Fall, Spring and Summer, and the Academic Calendar Year. If the Term displayed is not correct, select the Change Term button to switch to the desired Term.

4. Possible Cause: The Grade Roster has not been generated for the class.
   1. Resolution for Cause: Check the Office of the University site for information on Grade Deadlines. There should be information on Grade Deadlines for the applicable Term. Based on the Term and Session associated with the class in question, check the Earliest Date Available, which indicates the earliest date the Grade Roster will be available for the Term and Session associated with the class in question. 

School/Department Admin Instructions

• Within PeopleSoft, navigate to Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings
• Look up class in question, making sure the correct Term, Subject, Catalog Nbr and Class Section are selected.
• On the Meetings tab, the Session can be found within the Class Sections details.

Related Information

Office of the University Registrar Grade Information