Unable to Access Grade Roster

Peoplesoft Grades

Overview

This article provides information on causes and possible solutions for Faculty and/or class instructors being unable to access a Grade Roster.

Detail

If after selecting a Grade Roster, getting message “Our records indicate that you do not have access to the Grade Roster for this class.”, here are possible causes including resolution steps.

Possible Cause: The class has multiple meeting patterns and the school/department did not provide the instructor with Grade Roster access for one or more multiple meeting patterns.
1. Resolution for Cause: Instructor should contact the school/department to have them provide the appropriate access to the Grade Roster for all the meeting patterns defined for the class.

School/Department Admin Instructions

Within PeopleSoft, navigate to Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings
Look up class in question, making sure the correct Term, Subject, Catalog Nbr and Class Section are selected.
On the Class Instructor tab, check Meeting Pattern within Class Sections to see if multiple Meeting Patterns exist, looking at the pagination controls to the right of the Meeting Pattern heading.
For each Meeting Pattern that exists, within Instructors For Meeting Pattern, locate the instructor ID and Name in question, and update the Access appropriately.
- Access=Approved (Instructor can access the grade roster, enter grades, and approve)
- Access=Grade (Instructor can access the grade roster, enter grades, but not approve)